The Ministry of ICT, e-Government and Communication held a two day sensitization meeting with members of Kakamega County Public Service Board and Sybyl Kenya Limited at Golf Hotel, Kakamega, to discuss automation of the HR module in the Enterprise Resource Planning (ERP). This is aimed at improving service delivery in the County.
The meeting chaired by the CECM ICT, e-Government and Communication, Dr. George Lutomia, highlighted the key deliverable as transforming the HR systems from manual to electronic mode. Other objectives include sensitization of the HR personnel on the HRM system module, how employees are captured in the ERP system module, solutions from the GAP analysis and the ICT contribution towards actualizing the module.
The ERP contract was awarded to Sybyl Kenya limited in partnership with KCB and Tech Mahindra-oracle on 27th May 2016. The multi-million shilling system was to be implemented in two phases on a lease basis of Sh7.3 million per month for 60 months.
“Automation of this system is important; it will make the process easier and ensure that we recruit the right personnel and solve the issue of ghost workers in the county. We had anticipated that we would close the implementation process by 31st of March 2020 but it will take a little bit longer,” said Dr Lutomia.
In her remarks, the County Public Service Board Chairperson, madam Catherine Omweno stated that the automation is crucial in the functionality of the county. “We are not very efficient in our service delivery because we are manual; using 90% of our time on recruitment; the automated system will enable us to locate and address bottlenecks, giving us time to carry out other essential mandates,” she said.
The County ERP systems manager Mr. Phanuel Musasia pointed out that the ICT department is focused on finding the best way of automating the HR system adding that the meeting provided a good platform to settle the concerns.
Sybyl Software Services General Manager Mr. Kashyap Chawda who addressed some of the concerns assured the members of a workable recruitment module that can easily be upgraded to meet the needs of the department. “After we receive your requirements including the employee organogram, we will configure the module to cover all the HR functions from hiring to exit”.
Madam Zainab Bhaijee, Sybyl lead developer, presented a demo of the module to the team. She assured them that the system is self sufficient, and can be operated independently without needing assistance from external experts. The module will also perform other functions such as data storage and management, staff budget, payroll, attendance and accounting.
Chief officer for ICT, e-Government and Communication Eugene Milimo was also present.